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April 21, 2016

Your DOT Compliance Checklist

Part of running a trucking company is making sure that all the points in the DOT compliance checklist. If your business conducts state-to-state commerce, then it’s important to remember that the government requires you to comply with both the CDL and drug and alcohol checklists. Here’s a look at the major portions of each.

DOT FMCSA Drug and Alcohol Compliance Checklist

It’s important to make sure you’re following the DOT compliance checklist. Serious civil and criminal penalties may be applied to you or to any of your drivers who violate these rules. Always make sure you cover the following things.

  • Ensure your drivers have copies of the DOT policies.
  • Keep the results of pre-employment drug tests for all your drivers on file.
  • Check with your driver’s former employers as to whether the driver had any drug or alcohol problems while employed, and keep records of the findings on file in your office.
  • Make sure that drivers aren’t allowed to perform safety-sensitive tasks.
  • Put all your drivers in a random drug/alcohol testing pool.
  • Conduct random drug testing of half your drivers each year.
  • Randomly check at least 10% of your drivers for alcohol abuse each year.
  • Have all supervisors complete the training program required by the DOT.
  • Remove any driver in violation of DOT regulations from safety-sensitive duties.
  • Ensure that all required records relating to drug and alcohol regulations are on file and can be retrieved at any time.

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CDL Checklist

  • You must have a copy of the current FMCSA rules in your office. Also, make sure each of your drivers receive a copy of the rules, and sign both a receipt and agreement to comply with the regulations.
  • Complete both pre- and post-trip inspections of all your vehicles and document that you have done so in writing.
  • Keep up-to-date qualification records and safety performance histories for each of your drivers.
  • Document each driver’s hours of service. CDL drivers may not need to complete a log grid if they never drive further than 100 miles from the terminal, but the company must keep records of their hours.
  • Create a regular vehicle maintenance program and make sure that it’s followed.
  • Keep thorough records of the incident in a register.
  • Ensure that all of your vehicles are marked with their DOT numbers.
  • Comply with commercial motor vehicle entry-level driver training requirements.

This sounds like a lot to remember, mostly because it is. These regulations are only a small part of what you must stay on top of when you run a trucking authority. Make sure when the times comes, you contact Motor Carrier HQ for all your authority needs.

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